Location: 10 Beacon St 

Work Days: 8 hours  

Category: Professional and Management  

Department: Surgery Administration  

Job Type: Full time  

Work Shift: Day / Evening 

Hours/Week: 40.00 

Union Name: Non Union

Summary:

The Office Manager is responsible for the day-to-day operations and management of a wide range of complex functions in a manner that effectively supports the efficient operation of the Department.

Responsibilities:

• Provides oversight of administrative staff, work processes, scheduling, and logistics to ensure timely and responsive support.

• Initiates and performs operational improvement projects for the Department. Manages the upkeep of all equipment and repairs including

• facilitating equipment upgrades and inventory with Alliance IT department.

• Coordinates the support systems for the Department that include IT requests, purchasing of office supplies, requisitioning of service for internal

• and external vendors.

• Manages the collection, submission and filing of weekly payroll reports for all staff to expedite accurate and timely processing.

• Exhibits a high degree of responsibility in the maintenance of

• confidential matters.

• Assures that meeting rooms are scheduled appropriately.

• Maintains Departmental files including physician files where applicable

• Maintains appointments and meetings and sends our meeting reminders and agendas to appropriate department personnel.

• Prepares purchase requisition forms and check requests, and ensures timely payment to vendors, including employee reimbursements. Performs follow-up as needed.

• Serves as a liaison between DOS and hospital departments

• Types and distributes minutes as appropriate

• Maintains DOS files including physician OPPEs

• Arranges for IT training, ID badges, and access for DOS Moonlighters and BI Residents

• Assembles data, types and collates and distributes reports as needed

• Maintains files of various DOS meetings memos and correspondence

• Prepares purchase requisition forms and check requests and ensures timely payment to vendors

• Working with Div Chiefs, coordinates material for M&M conferences

• Maintains appts and meetings for Chief of Surgery and Sr. Director of DOS

• Performs other related duties as assigned or directed.

Qualifications / Requirements:

Education/Training:

• HS diploma required. BS preferred.

Work Experience:

• Administrative experience in executive office and/or health care service industry or public health

• A minimum of three years experience in office management, support and supervision

• Bilingual in Portuguese, Spanish or Haitian Creole is a plus

 
In keeping with federal, state and local laws, Cambridge Health Alliance (CHA) policy forbids employees and associates to discriminate against anyone based on race, religion, color, gender, age, marital status, national origin, sexual orientation, gender identity, veteran status, disability or any other characteristic protected by law. We are committed to establishing and maintaining a workplace free of discrimination. We are fully committed to equal employment opportunity. We will not tolerate unlawful discrimination in the recruitment, hiring, termination, promotion, salary treatment or any other condition of employment or career development. Furthermore, we will not tolerate the use of discriminatory slurs, or other remarks, jokes or conduct, that in the judgment of CHA, encourage or permit an offensive or hostile work environment.